How to write a resume / CV with Microsoft Word

Your resume is your first impression in the job market. It’s not just a document — it’s a personal marketing tool that can either open doors or close them. Whether you're a student crafting your first resume, a job seeker aiming for a career change, or a working professional climbing the ladder, learning how to write a resume effectively is essential.

Why Is a Resume Important?

A well-written resume highlights your skills, experience, and accomplishments, making it easier for recruiters to see why you're a good fit. Most employers spend less than 10 seconds scanning a resume, so making yours stand out is critical.

How to write a resume / CV with Microsoft Word

Key Components of a Strong Resume

1. Contact Information

Always include:

Full name
Phone number
Professional email
LinkedIn profile (optional but recommended)
Location (City and Country)

2. Professional Summary or Objective

A short, impactful summary (2–3 lines) that describes:

Who you are professionally
Your key strengths or focus area
What kind of opportunity you're seeking

Example:
Motivated marketing graduate with strong skills in content creation and campaign management. Seeking a digital marketing role to drive brand growth and audience engagement.

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3. Work Experience

List your most recent jobs first (reverse chronological order). For each role, include:

Job title

Company name

Location

Dates of employment

Key responsibilities and achievements using bullet points

4. Education

Include:

Degree or certification

Institution name

Graduation year

GPA (if 3.5 or higher and recently graduated)

5. Skills

List both hard and soft skills relevant to the job. Examples:

Technical skills: Excel, Python, Adobe Photoshop

Soft skills: Communication, teamwork, problem-solving

6. Certifications and Projects (if applicable)

Mention relevant online courses, certifications, or personal projects that showcase your initiative and expertise.

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Resume Writing Tips for Success

Tailor your resume for each job application
Use action verbs like "led," "developed," "achieved"
Keep formatting clean and consistent
Avoid grammar or spelling mistakes
Limit your resume to one or two pages

Common Resume Mistakes to Avoid

Using the same resume for every job
Including irrelevant work experience
Using overly complicated formatting
Exaggerating or lying about skills
Omitting keywords from the job description

Benefits of Writing a Professional Resume

Benefit	Explanation
Creates a Strong First Impression	Helps you stand out in a competitive job market
Shows Career Progression	Demonstrates your growth, achievements, and experience over time
Highlights Relevant Skills	Makes it easy for recruiters to identify your strengths
Increases Interview Chances	ATS-optimized resumes have higher chances of being shortlisted
Reflects Professionalism	A clean, error-free resume shows attention to detail and commitment

How to Tailor Your Resume for the Job

Analyze the Job Description

Identify keywords and required skills from the job listing. These are the exact phrases you need to mirror in your resume.

Customize Each Section

Summary: Align with the role's objectives
Experience: Highlight tasks that match the job requirements
Skills: List skills mentioned in the job post

Resume Writing Tools You Can Use

Canva – For modern resume designs
Zety / ResumeGenius – For guided templates
Grammarly – For grammar and clarity checks
Jobscan – For ATS compatibility checks

Top 5 FAQs About Writing a Resume

Question	Answer
How long should a resume be?	Ideally 1 page for entry-level roles, 2 pages max for experienced professionals
Should I include a photo on my resume?	In most countries, no. Only include if it’s standard in the job market you're applying to
Can I use the same resume for all jobs?	No. Tailoring your resume for each job increases your chances of getting hired
What file format should I use?	PDF is the safest option unless the employer specifies otherwise
How far back should I go in work experience?	Typically 10–15 years, focusing on the most relevant experience