Microsoft Excel Shortcuts – Advanced Keyboard Commands for Power Users
Microsoft Excel Shortcuts – Advanced Keyboard Commands
for Power Users
For students, professionals, and job seekers aiming to
master Excel, learning advanced shortcuts can dramatically improve
productivity. Below are some powerful shortcuts that help with naming ranges,
window management, printing, and worksheet creation.
Advanced Microsoft Excel Shortcuts You Should Know
|
Shortcut |
Function |
|
Ctrl + Shift + F3 |
Create names using the labels of rows and columns |
|
Ctrl + Shift + F6 |
Switch to the previous open Excel window |
|
Ctrl + Shift + F12 |
Open the Print dialog box |
|
Alt + Shift + F1 |
Insert a new worksheet into the current workbook |
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Benefits of Using These Shortcuts
- Quickly
create named ranges to simplify formulas
- Efficiently
switch between multiple open workbooks or windows
- Access
print options fast without navigating menus
- Add
worksheets instantly to organize data better
Top 5 FAQs About Microsoft Excel Advanced Shortcuts
|
Question |
Answer |
|
What does Ctrl + Shift + F3 do in Excel? |
It creates named ranges based on the row and column labels
selected, useful for formula references. |
|
How do I switch between multiple Excel windows? |
Use Ctrl + Shift + F6 to move to the previous workbook or
window that’s open. |
|
Which shortcut opens the Print dialog quickly? |
Ctrl + Shift + F12 opens the Print dialog so you can print
your worksheet fast. |
|
How to add a new worksheet using the keyboard? |
Press Alt + Shift + F1 to insert a new blank worksheet
into your current workbook. |
|
Can these shortcuts improve workflow efficiency? |
Absolutely! They reduce mouse clicks and help perform
common tasks faster, boosting productivity. |
Microsoft Excel Shortcuts
Ctrl + Shift + F6 = Previous Window
Ctrl + Shift + F12 = Print
Alt + Shift + F1 = New Worksheet
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Microsoft Excel Shortcuts – Advanced Keyboard Commands
for Power Users
Mastering keyboard shortcuts in Excel can significantly
boost productivity, reduce repetitive mouse usage, and streamline complex
workflows. These advanced commands are perfect for power users looking to work
faster and smarter.
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1. Navigation Shortcuts
|
Shortcut |
Action |
|
Ctrl + Arrow Keys |
Jump to the edge of data regions (top, bottom, left,
right). |
|
Ctrl + Home |
Go to the beginning of the worksheet (A1). |
|
Ctrl + End |
Go to the last used cell on the worksheet. |
|
Ctrl + Page Up / Page Down |
Switch between worksheet tabs. |
|
Alt + Page Up / Page Down |
Move one screen to the left or right. |
|
Ctrl + G or F5 |
Open “Go To” dialog to jump to a specific cell or named
range. |
2. Selection Shortcuts
|
Shortcut |
Action |
|
Shift + Arrow Keys |
Extend selection by one cell. |
|
Ctrl + Shift + Arrow Keys |
Extend selection to the last non-empty cell in a
row/column. |
|
Ctrl + Space |
Select entire column. |
|
Shift + Space |
Select entire row. |
|
Ctrl + A |
Select entire worksheet or all data in a region. |
|
Ctrl + Shift + Space |
Select the entire worksheet including all used cells. |
3. Formatting Shortcuts
|
Shortcut |
Action |
|
Ctrl + 1 |
Open Format Cells dialog. |
|
Ctrl + Shift + $ |
Apply currency format. |
|
Ctrl + Shift + % |
Apply percentage format. |
|
Ctrl + Shift + # |
Apply date format. |
|
Ctrl + Shift + @ |
Apply time format. |
|
Ctrl + Shift + ^ |
Apply scientific notation. |
|
Ctrl + B |
Bold text. |
|
Ctrl + I |
Italicize text. |
|
Ctrl + U |
Underline text. |
4. Formula & Function Shortcuts
|
Shortcut |
Action |
|
= |
Start a formula. |
|
Alt + = |
AutoSum selected range. |
|
F4 |
Repeat last action / toggle absolute & relative
references in formulas. |
|
Ctrl + Shift + Enter |
Enter an array formula (Excel versions before dynamic
arrays). |
|
Ctrl + (backtick) |
Toggle formula view on/off. |
|
Shift + F9 |
Calculate active worksheet. |
|
F9 |
Calculate all worksheets in all open workbooks. |
|
Ctrl + Shift + U |
Expand or collapse the formula bar. |
5. Data Management Shortcuts
|
Shortcut |
Action |
|
Ctrl + T |
Create a table from selected range. |
|
Alt + D + F + F |
Apply or remove filter. |
|
Ctrl + Shift + L |
Toggle autofilter. |
|
Ctrl + ; |
Insert current date. |
|
Ctrl + Shift + : |
Insert current time. |
|
Alt + A + M + M |
Remove duplicate values. |
|
Alt + A + G + G |
Group selected rows or columns. |
|
Alt + Shift + Left/Right Arrow |
Ungroup / group rows or columns. |
6. Advanced Editing Shortcuts
|
Shortcut |
Action |
|
Ctrl + D |
Fill down from cell above. |
|
Ctrl + R |
Fill right from cell on the left. |
|
Ctrl + - |
Delete selected cell(s), row(s), or column(s). |
|
Ctrl + Shift + + |
Insert new cell(s), row(s), or column(s). |
|
Alt + E + S + V |
Paste Special dialog. |
|
Ctrl + Alt + V |
Open Paste Special dialog quickly. |
|
F2 |
Edit active cell in place. |
|
Shift + F2 |
Insert or edit cell comment. |
7. Window & Workbook Shortcuts
|
Shortcut |
Action |
|
Ctrl + N |
Create new workbook. |
|
Ctrl + O |
Open existing workbook. |
|
Ctrl + S |
Save workbook. |
|
Ctrl + P |
Open print dialog. |
|
Ctrl + W |
Close current workbook. |
|
Ctrl + F4 |
Close Excel window. |
|
Ctrl + F6 |
Switch between open Excel workbooks. |
|
Alt + F11 |
Open Visual Basic for Applications (VBA) editor. |
8. Miscellaneous Power User Shortcuts
|
Shortcut |
Action |
|
Ctrl + K |
Insert hyperlink. |
|
Ctrl + F |
Find content. |
|
Ctrl + H |
Find & Replace. |
|
Ctrl + Shift + ~ |
Apply general number format. |
|
Alt + H + O + I |
Auto-fit column width. |
|
Alt + H + O + A |
Auto-fit row height. |
|
Ctrl + Shift + & |
Apply outline border. |
|
Ctrl + Shift + _ |
Remove outline border. |
💡 Pro Tips for Excel
Power Users
- Combine
shortcuts: Use Ctrl + Shift + Arrow + Ctrl + C/Ctrl + V to copy large
data regions instantly.
- Customize
the ribbon & Quick Access Toolbar: Assign frequently used commands
to shortcuts you can remember easily.
- Learn
the Alt Key sequences: Press Alt to see key tips for ribbons—Excel’s
hidden shortcut treasure.
- Dynamic
array formulas: In modern Excel, leverage Ctrl + Shift + Enter less
often thanks to spill functions.
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