Microsoft Excel Shortcuts – Formula & Data Entry Shortcuts You Must Know
Microsoft Excel Shortcuts – Formula & Data Entry Shortcuts You Must Know
Formula & Data Entry Excel Shortcuts
These shortcuts help with formulas, calculations, and
efficient data entry:
|
Shortcut |
Function |
|
Alt + = |
AutoSum – Automatically sums selected cells |
|
Ctrl + ` |
Toggle formula view – Shows formulas instead of results |
|
Ctrl + Shift + A |
Insert function argument names after typing a function |
|
Alt + ↓ (Down Arrow) |
Show autocomplete list from entries above in the same
column |
|
F2 |
Edit the selected cell’s content directly |
|
Tab (inside formula) |
Auto-complete a formula after typing a few characters |
|
Ctrl + Enter |
Fill the same value or formula across selected cells |
|
Ctrl + Shift + Enter |
Enter an array formula (for Excel versions before dynamic
arrays) |
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Additional Useful Excel Shortcuts
These are commonly used shortcuts for improving navigation,
selection, and editing:
|
Shortcut |
Function |
|
Ctrl + Z |
Undo last action |
|
Ctrl + Y |
Redo last undone action |
|
Ctrl + X |
Cut selected cells or data |
|
Ctrl + V |
Paste copied or cut data |
|
Ctrl + Arrow Keys |
Jump to the edge of data regions |
|
Ctrl + Space |
Select entire column |
|
Shift + Space |
Select entire row |
|
Ctrl + Shift + L |
Turn filters on or off (Apply AutoFilter) |
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Why These Excel Shortcuts Matter
|
Benefit |
Description |
|
Increases Productivity |
Work faster without reaching for the mouse repeatedly |
|
Reduces Errors |
Prevent manual mistakes during data input and calculations |
|
Saves Time on Repetitive Tasks |
Automate tasks like filling, summing, and formatting |
|
Boosts Job-Readiness |
Excel skills are often tested in interviews and used daily
in corporate jobs |
|
Enhances Confidence |
Speeds up workflow and helps you focus on insights, not
just manual steps |
Top 5 FAQs About Excel Formula and Data Entry Shortcuts
|
Question |
Answer |
|
What is the use of Ctrl + Shift + A in Excel? |
After typing a function, it inserts the names of the
required arguments to help complete it. |
|
How do I toggle formulas instead of results? |
Use Ctrl + ` (grave accent key, usually under the Esc key)
to switch between formula/value view. |
|
How does Alt + Down Arrow help in Excel? |
It shows an autocomplete list based on existing entries in
the same column, saving typing time. |
|
What does Ctrl + Enter do? |
It inputs the same value/formula in all selected cells at
once—great for mass data entry. |
|
Can these shortcuts help in Excel interviews? |
Yes! Demonstrating shortcut use shows real efficiency,
which many employers look for. |
Ctrl + Shift + A - Insert Argument Names Into Formula
Alt + Down arrow - Display Auto Complete List
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Mastering Excel shortcuts is like learning a new language—it takes a bit of time but delivers massive efficiency gains. Start small, practice often, and soon, you'll be navigating Excel like a pro!
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