Microsoft Excel Shortcuts – Window & Workbook Navigation (Ctrl + F6 to F11)
Working on multiple workbooks in Microsoft Excel? Managing them efficiently without constantly using the mouse can save you valuable time. With the help of window and workbook navigation shortcuts, you can switch, move, resize, minimize, and even insert macro sheets—all from your keyboard.
This tutorial is perfect for students, data entry operators, job seekers, and office professionals who want to get faster and more efficient in Excel.
Microsoft Excel Shortcuts – Window & Workbook Navigation (Ctrl + F6 to F11)
Excel Shortcuts: Ctrl + F6 to F11
|
Shortcut |
Function |
|
Shift + Ctrl + F6 |
Move to the previous workbook window |
|
Ctrl + F7 |
Move the Excel window (when it's not maximized) |
|
Ctrl + F8 |
Resize the current window (enables arrow-key
control of window size) |
|
Ctrl + F9 |
Minimize the current workbook window |
|
Ctrl + F10 |
Maximize or Restore the current workbook
window |
|
Ctrl + F11 |
Insert a Microsoft Excel 4.0 Macro Sheet |
Why These Excel Shortcuts Matter
These shortcuts improve efficiency when working with
multiple Excel files and allow advanced control over window and macro sheet
management—essential for professionals and advanced users.
Key Benefits of These Shortcuts
|
Feature |
Benefit |
|
Quick Navigation |
Switch between Excel windows without Alt + Tab |
|
Advanced Window Control |
Move, resize, and minimize Excel windows using just your
keyboard |
|
Macro Sheet Access |
Insert legacy Excel 4.0 Macro Sheets with Ctrl + F11 |
|
Better Workflow |
Manage multiple files side-by-side easily for analysis or
reporting |
|
Reduced Mouse Usage |
Keep your hands on the keyboard for faster work sessions |
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Top 5 FAQs About Excel Window & Workbook Shortcuts
|
Question |
Answer |
|
What does Shift + Ctrl + F6 do in Excel? |
It takes you to the previous open workbook window. |
|
How can I move an Excel window using the keyboard? |
Use Ctrl + F7 and then arrow keys to move the window. |
|
What is Ctrl + F8 used for in Excel? |
It allows you to resize the Excel window manually using
the keyboard. |
|
Can I insert macro sheets in Excel 2016 or later? |
Yes, Ctrl + F11 inserts an Excel 4.0 Macro Sheet (for
legacy use). |
|
What’s the difference between Ctrl + F9 and F10? |
Ctrl + F9 minimizes; Ctrl + F10 toggles between maximize
and restore. |
Microsoft Excel Shortcuts
Ctrl + F7 = Move Window
Ctrl + F8 = Resize Window
Ctrl + F9 = Minimize Workbook
Ctrl + F10 = Maximize Or Restore Window
Ctrl + F11 = Inset 4.0 Macro Sheet
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By mastering these shortcuts, you can manage multiple Excel workbooks and windows like a pro—no more dragging, clicking, or searching through tabs. Whether you're prepping reports or automating workflows, these commands are a must-know for Excel power users.
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