Microsoft Excel Shortcuts – Workbook and Window Navigation (Ctrl + F3 to F6)
Microsoft Excel is much more than just a data entry tool. It's a powerful application that becomes even more efficient when you use keyboard shortcuts. In this post, we focus on an essential set of shortcuts: Ctrl + F3 to F6, designed to help you work smarter by managing workbook windows and named ranges.
These are especially valuable for students, professionals, data analysts, and job seekers who frequently switch between sheets and use Excel in multi-tasking environments.
Microsoft Excel Shortcuts
Microsoft Excel Shortcuts – Workbook and Window Navigation (Ctrl + F3 to F6)
Excel Shortcuts: Ctrl + F3 to F6
|
Shortcut |
Function |
|
Ctrl + F3 |
Open the Name Manager to define or manage named
ranges |
|
Ctrl + F4 |
Close the active workbook window |
|
Ctrl + F5 |
Restore the current workbook window if it's
maximized |
|
Ctrl + F6 |
Switch to the next open workbook window |
Why These Shortcuts Are Useful
These shortcuts are great when working on multiple files or
using defined names in formulas. You can easily manage workbooks and windows
without using the mouse.
Key Benefits of These Excel Shortcuts
|
Feature |
Benefit |
|
Efficient Workbook Handling |
Easily switch between open Excel windows without clicking |
|
Faster Window Management |
Restore or close workbooks quickly using keyboard only |
|
Name Manager Access |
Use Ctrl + F3 to define or edit named ranges used in
formulas |
|
Better Focus |
Avoid distractions by minimizing mouse usage |
|
Boosts Productivity |
Perfect for professionals managing reports, dashboards,
and models simultaneously |
Top 5 FAQs About Ctrl + F3 to F6 Shortcuts in Excel
|
Question |
Answer |
|
What does Ctrl + F3 do in Excel? |
It opens the Name Manager to define or edit named ranges. |
|
How do I close the current Excel workbook quickly? |
Use Ctrl + F4 to close just the active workbook (not the
entire Excel app). |
|
When should I use Ctrl + F5? |
Press Ctrl + F5 to restore a workbook if it’s maximized. |
|
Can I switch between workbooks without the mouse? |
Yes, Ctrl + F6 lets you cycle through all open Excel
workbooks. |
|
Is Ctrl + F6 the same as Alt + Tab? |
No, Ctrl + F6 switches within Excel, Alt + Tab
switches between apps. |
Ctrl + F4 = Close
Ctrl + F5 = XL, Restore Window Size
Ctrl + F6 = Next Workbook Window
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Mastering these Excel shortcuts for window and workbook management can save you time and reduce reliance on your mouse. They're especially helpful when multitasking or managing large Excel projects across several files.
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